How do I share a Google Doc/Sheet/Slides/whatever in Canvas?

Lots of folks have vast repositories of documents stored up in their Google Drive, and would just like to tap into it to post files for their classes. Here’s how:

  1. Open the document in question.
  2. Click the blue Share button in the top right corner of the window.
  3. Take a quick look at the Who has access list to make sure they’re “right”
    1. Is everyone who should have access to the document listed? Yes, good.
    2. Alternatively, would you like to give general access to the file? Click the Change… link next to the first entry in the list Specific people can access and choose your desired level of privacy.
  4. Copy the long, horrifying URL out of the top of the Sharing settings window, labeled Link to share.
  5. Bop over to Canvas and get to the Rich Content Editor for wherever you want the link to show up (a Page, Assignment, Discussion, etc.)
  6. Highlight the text that you would like to turn into a link and click the link button in the Rich Content Editor toolbar (it looks like a wee chain link: )
  7. Paste in your horrifying URL and click Insert Link
There are two possible pro moves that you can use to power-up on this tip:
  • Pro Tip 1: You can fold steps 1 and 2 into a single motion by right-clicking (Windows) or control-clicking (Mac) on the document name in My Drive and choosing Sharing > Sharing…
  • Pro Tip 2: If you want to share a whole folder of documents all at once, try Pro Tip 1 out on a folder, rather than a document. 

Mr. Battis has written 102 articles

Educator. Electronics. Esthetics. Easterner (who thinks he's a Westerner).

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